Tag Archives: Time management

Are You Still Putting Out Fires.

brian smith-pld, Coaching, Entrepreneurship, Leadership Development, Management, Management Training, Mentorship, Personal Development, Professional development, Reformed Control Freak, Self-Help, small business owner, Soft-Skills Training, Teacher, Uncategorized • Tags: , , , ,

Do you know me? I’m looking over your shoulder, waiting for you to make a mistake so I can point out everything you’ve done wrong. My way is always the best. I need to be in charge and want everyone to know about it. I’m the classic control freak. I am robbing you of your opportunity to grow because I haven’t learned how to give up control to get control. I haven’t learned how to delegate. Does this sound familiar? Are you still putting out fires?

Worth Remembering – ‘In the digital age, you need to make knowledge workers out of every employee possible. ‘ – Bill Gates.

To stop putting out fires, you must ignore the urge to micro-manage everyone because the reality is you can’t control everything all of the time. It’s bigger than you. You physically can’t be in all places at once. You can’t be looking over everyone’s shoulder all the time at the same time. You must learn to trust the people around you and make knowledgeable workers by delegating some of your responsibilities to those on your team.

Worth Remembering – ‘Big things and little things are a leader’s job. Middle management can be delegated.’ – Konosuke Matsushita.

Delegation 101. Eight easy steps to effective delegation.

Step One – Decide what you want to delegate. You must be clear about the task and ensure they have all the tools they will need to complete it.

Step Two – Decide who is capable and, most importantly, who is willing to take on more responsibility.

Step Three – Create a teachable moment. First, demonstrate the task, then have them perform it, and once they have completed the task satisfactorily, leave them alone.

Step Four – Ask open-ended questions to ensure learning has taken place. You need to make sure they know what needs to be done and why.

Step Five – Follow up, follow up and then follow up some more. Make it a point to check in on them now and again to make sure things are still on track.

Step Six – Keep the lines of communication open. Let them know you are here to help them if and when they want it.

Step Seven—Hold them accountable for the results. Standards and quality are not open for debate, but how they accomplish them can be. It doesn’t have to be just your way.

Step Eight – Recognize what has been accomplished and praise their performance.

You don’t appreciate it when someone is looking over your shoulder, watching your every move, and second-guessing every decision you make, so don’t do the same to them. Stop micro-managing. Are you still putting out fires?

Copyright 2025. Brian Smith – Power Link Dynamics. Not to be reproduced without permission. Are you searching for a keynote speaker for your next evernt, planning a webinare or a training session at your location. Contact Brian. He specializes in soft skills training and leadership development. Brian will customize a presentation that is right for you and your organization.

On Your Mark – Get Ready – Set – Now Go

Leadership Development, New Year's Resolutions, Personal Development, Planning, Self-Help • Tags: , , , , ,

2016 - 3It’s that time of year again when we look back on the year that was and direct our attention to the year ahead. Instead of making resolutions the way you’ve always done – try something different this year. Write down 3 action words that will help you focus on your goals. Every action you take this year should be a reflection of what you want to accomplish. If they aren’t – then don’t do it. Resolutions won’t work unless you do. Your life is a planned event. Put a plan together and then work your plan.

Once you decide what you want to accomplish, you need to develop the how. Last year I wanted to improve my golf swing so I took some golf lessons and managed to take 15 strokes off my average score. I wanted to spend more time with my family and friends so I took some vacation time – rare for me because I’m a workaholic. The last thing I wanted to accomplish in 2015 was to expand my circle of influence so I spent one hour a day developing and executing a social media strategy on Twitter, Facebook, Linkedin and Google +. I accomplished all 3 in 2015 because I had a game plan and stuck to my plan.

My action words for 2016 are Health, Speaking and Finance. What 3 things would you like to accomplish in 2016? What 3 action words will help you stay focused and accomplish those 3 things that are most important to you? What 3 action words will give you the best return on your time investment? You only have 168 hours in the course of a week. No more or no less. Those who accomplish the things in life that are most important to them have learned to invest their time wisely. Spending your precious time on things that won’t get you closer to accomplishing your goals in 2016 is a total waste of your time. Any time is the right time to start a new beginning. On your mark – get ready – set – now go!!! – Make 2016 your best year yet.

Copyright (c) 2016. Brian Smith – Reformed Control Freak. Are you or someone you know looking for a keynote speaker who can entertain and inform on a variety of soft-skills topics? Visit http://briansmithpld.com

Good Enough is Good Enough – Perfection is Highly Overrated 3

Personal Development • Tags: , , , , , ,

Perfection 2Twenty percent of your effort will get you Eighty Percent of your results. I like those odds. If it was good enough for Pareto it’s good enough for me. Perfection is highly overrated. Why strive for perfection when good enough – is usually good enough? Waiting until you’ve written the perfect plan shouldn’t get in the way of you actually accomplishing something. Paralysis by analysis. You can over think things. One thing you have to know for certain is that nothing is perfect. There is no such thing as a perfect plan. Unless you are clairvoyant and can look into the future, there are somethings that will happen that you just can’t predict. And if you can’t predict them that means your plan has to be flexible enough to be able to deal with those unforseen events that may happen along the way.

“Have no fear of perfection – you’ll never reach it”. I think Salvador Dali was on to something. Instead of striving for perfection why not just settle for progress. Why not just settle for good enough. You may not be on time because you had to take the odd detour to end up at your final destination – but you will be on target. And when all is said and done – isn’t that what you wanted to accomplish in the first place? So lighten up. Give yourself a break. Have a plan – and work your plan – and eventually you’ll end up just where you wanted to be. And most importantly, remember to stress less and enjoy the journey.

Copyright (c) 2014. Brian Smith-PLD – Reformed Control Freak. Looking for a speaker who can present an entertaining and informative session of a variety of soft-skills topics? Contact Brian today. You won’t be disappointed http://briansmithpld.com

Selfless or Selfish – Depends on Your Point of View

Leadership Development, Personal Development, Self-Help, Soft-Skills Training • Tags: , , , , , ,

7-ways-your-wasting-timeOne of my three “Action” words for this year is “No”. If  I’m going to accomplish what I want to accomplish then I need to say “No” to those things that will distract me and pull me away from doing what I need to do, to get to where I want to go. Now don’t get me wrong – I’m all in favor of paying it forward – however, I think there needs to be limits to the number of times I say yes. How about you? Are you accomplishing all that you want to accomplish – specially those things that are most important to you – or – are you saying no to yourself so you can say yes to someone else?

Worth Remembering … “How you manage your time is how you manage your life” 

You have 168 hours in the course of a week. No more, or no less. How well are you managing your 168? Keep track of where your time goes over a 2 week period and then analyze the results. Are you spending it wisely? Who is robbing you of your time? Are you wasting it by spending it on things that won’t help you reach your goals? You are the boss of you. Only you get to decide where you spend your time. Be sure you are spending some of it on things that matter most to you and that will help you get to where you want to go. Don’t allow others to steal yours away. Time is not a renewable resource. It’s OK to be stingy. Learn to say “No” to others, including your family and friends, so you can say “Yes” to yourself. Are you being selfless or selfish? I guess it depends on your point of view.

Copyright (c) 2014. Brian Smith – Reformed Control Freak. Brian is available for speaking engagements and conducting seminars on a variety of soft-skills topics including: communication, leadership development and dealing with difficult people and challenging situations.